Journal of SAFOMS

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Author Instructions

General Instructions for Submissions

All authors interested in publishing their research work in Journal of South Asian Federation of Menopause Societies (JSAFOMS) will need to submit their manuscripts for publication through a web-based manuscript tracking system. The authors can submit new manuscript; revise their existing manuscripts, upload other required documents. They can as well track the status of their manuscripts, which are already submitted. This system helps the editorial office to communicate with the associate editors, reviewers and thus manage the peer review process. The same system is used for communication with authors. Please go to and register yourself (if first time user) to submit the manuscripts.

Manuscripts are received with the understanding that they contain original data that are not previously published or are being considered for publication elsewhere. Authors are required to submit the manuscript along with all concerned certificates and documents commercial rights transfer formsubmission formcorresponding author formcontribution form available on the web site of the journal. In case of any queries or additional information, you can write an e-mail to the Editor-in-Chief of the journal at and

Manuscript Fees

Authors should note that there is no processing charges for publication of an article in the journal.


Plagiarism is the unethical practice of using words or ideas (either planned or accidental) of another author/researcher or your own previous works without proper acknowledgment. The journal checks for plagiarism through Turnitin.


The authors hold the copyright of all the editorial content published in this journal from now. All material can be used in part and full for non-commercial output after providing appropriate attribution to the original content of the journal and a link to the licence (CC-BY-NC 4.0). It is mandatory for authors to submit the manuscript along with Commercial Rights Transfer Form.


All open access articles published in JSAFOMS are distributed under the terms of the CC-BY-NC 4.0 license (Creative Commons Attribution-Non-Commercial 4.0 International License) which permits unrestricted use, distribution, and reproduction in any medium, for non-commercial purposes, provided the original work is properly cited. Under Creative Commons, authors retain copyright in their articles.

Types of Submissions Accepted

All types of submissions / papers should follow a standard format as described in the below “Manuscript component” section.

Original Articles:

Reports of original clinical and basic research of interest to the Obstetrics and Gynaecology community are the primary material to be published as original articles. Randomly controlled trials, intervention studies, studies of screening and diagnostic tests, outcome studies, cost effectiveness analysis, case-control series, and surveys with a reasonably high response rate can also be considered under this category. The text would be limited to 2500 words, with an abstract of 250 words, maximum of 5 tables and figures (total) and up to 40 references and the data collated and referred to in the article is not more than 5 years old.

Case Reports:

Word limit 1200 maximum of 4 references to mentioned. The data used in the case report should not be more than 5 years old. The case report manuscript should not have more than 2 figures.

Instrumentation and Techniques:

Word limit 1200 maximum, 5 references, data not more than 5 years old and should not have more than 3 figures/tables.

Short Commentary:

Word limit 800, maximum 7 references, and data should not be more than 5 years old.

Correspondence (Letters to the Editor):

Word limit 600 words maximum 5 references and data not more than 5 years old.

Pictorial Essay:

Authors may send in their contribution of exclusive unique and exceptional clinical pictures which should be of academic and/or practical interest to readers, it should be accompanied with a para with 100 words that summarizes succinctly the clinical information. Any information that might identify the patient in the figure must be removed (including acquisition date). Authors must obtain and submit written consent / permission from the patient before uploading article on Manuscript Management System (Scriptor’s Zone)

Systematic Reviews/Meta-analysis:

Word limit 3500 along with a maximum of 50 references. The experimental data should not be more than 7 years old. Figures/tables should be restricted to 8/10 only. Discuss, review and enlighten readers about all the available literature on the subject (letter of Intent should be sent to the EIC at and Joint Editor for approval in prescribed format by clicking on. Authors should preferably adhere to updated PRISMA guidelines.

Invited Review Article:

Word limit 3500, maximum 50 references data presented should not be more than 7 years old, not more than 8 figures/tables.

Invited Mini-Review Article:

Word limit 2500, maximum 25 references data not more than 7 years old, restrict to 6 figures/tables.

Invited Book Review:

Word limit 700, maximum 5 reference, book should not be more than 5 years old, image of the book cover, ISBN and Publisher details required.

Review Article:

Word limit 3500.

We accept electronic multimedia files like videos to be published online along with an article, use MPEG-1 (.mpg) format for it.

Authors are requested to name the manuscript file in the website on the uploading section with Few key words of Article, for example: Rh Negative Pregnancy Manuscript.

Article Topics That are Not Accepted

Survey-based methodology articles concerning general knowledge, awareness or attitudes that lack a clear scientific impact.

Academic Fraud

We do not tolerate plagiarism, data or figure manipulation, knowingly providing incorrect information, copyright infringement, inaccurate author attributions, attempts to inappropriately manipulate the peer review process, failures to declare conflicts of interest, fraud and libel. We vigorously pursue and investigate any offending parties to ensure that their transgressions are recognized by their employer, institution, and/or relevant governing body.


Lastly, the author enters contact information for five potential reviewers. (If possible). Invitations will be emailed to the preselected peer reviewers when the article is approved for peer review. The editor also invites additional reviewers with relevant domain knowledge currently.

Before Getting Started:

SEO Tips to Boost Article Visibility

It’s important to do everything you can to boost the search engine visibility of your articles. Here are two easy tips that will help drive your articles to the top of search engine results.

Optimizing Article Keywords

Most of the traffic to your published article will arrive directly from Google. Increase your article’s discoverability with these easy tips:

Create a search engine friendly title. (Include 1-2 keywords related to your topic.)

Optimize your abstract. (Place keywords in the first two sentences and repeat several times throughout the remainder of your abstract.)

Use keywords throughout your article. (Make sure the keywords are consistent with your topic and field of study.) Keywords will allow your article to be more easily searchable when published and get more Citations.

The conclusions section should be 1-2 paragraphs. Articles with 1-2 sentence conclusions will not be accepted. Additionally, the conclusions should be concise and exclude any data or specifics that would require citations.

All persons designated as authors should qualify for authorship, and all those who qualify should be listed.

Manuscript Preparation

The manuscript must have separate documents for:

  • Cover letter,
  • Research Article/Case Review/Original Research/Review Article file,
  • Figure/Table/Graph/Flowchart (with descriptive legends) doc.
Manuscript Components

Microsoft Word 97-2013 or higher document file must be used to submit a manuscript. The text must be double spaced with 1“ margins and justified to the left-hand margin. Avoid using “styles” or document templates. The “Normal” Word format is recommended. (Arial 12 point text is preferred.) Please number all pages.


The title of the manuscript should appear at the top of the first page. The title must clearly state what the article is about.

Cover Letter

A cover letter is a letter addressed to the Editor-in-Chief of the journal stating why the journal should consider your article for publication.

Title Page

Name and affiliation: Full name of each author (first name, middle initial and last name) followed by each author's highest academic degree(s) and designation. Name of department(s) and institution(s) along with complete address such as city, state and country with which each author is affiliated and to which work should be attributed.

Corresponding Address: Name, address, telephone number, fax number, and e-mail of corresponding author.

Running Head: A short title that is running head of no more than 45 characters, including spaces to be provided.

Author Names

Do not include author names in the manuscript in order to preserve anonymity during the review process. Authors' names need to be included in separate document that has to be provided along with main manuscript while submitting the file on the journal's web site.

*Note: The author names along with their complete affiliations need to be attached in Step 4 of submission page, whereas the main document, tables, figures, graphs and other docs will be attached in Step 5.


All articles must include a structured abstract of approximately 200 to 300 words and only include material appearing in the main body of the manuscript. Authors are required to indicate the relevance in a statement of clinical significance within the abstract of the manuscript as well as at the end of the main body of the text.

Structured abstracts vary according to the type of article. All abstracts must be organized into a structured format appropriate to the type of article using the headings listed in the following table:

Primary Research Literature Reviews Case Reports Clinical Techniques
Aim Aim Aim Aim
Materials & Methods Background Background Background
Results Review Results Case Description Technique
Conclusion Conclusion Conclusion Conclusion
Clinical Significance Clinical Significance Clinical Significance Clinical Significance


A list of three to ten keywords contained in the article must be listed below the abstract. A minimum of three and maximum ten keywords are required, and they should contain the type of research such as systematic review, randomized clinical trial, cohort study, case-control study, laboratory research, or "other". (These will be used to search for your article on PubMed and other Internet resources.)

(During the electronic submission process authors will be asked to copy and paste the abstract and the keywords into corresponding text boxes on the submissions pages.)


The body of the manuscript must be organized into a format appropriate for the type of article using bold headings as listed in the following table:

Primary Research Literature Reviews Case Reports Clinical Techniques
Introduction Background Background Background
Materials & Methods Review Results Case Description Technique
Results Discussion Discussion Discussion
Conclusion Clinical Significance Clinical Significance Clinical Significance
Clinical Significance Acknowledgment Acknowledgment Acknowledgment
References References References References


This should clearly state the purpose of the study and identify what issues are going to be addressed.

Material and Methods

This section should carefully describe the selection of the observational or experimental subjects (human or nonhuman) and methods and materials used, including sample size and statistical approaches. Commonly used techniques or methods should be referred to appropriate references and should be described in brief. However, unique experiments, methods, technique should be described in adequate detail to allow other workers to reproduce the results.

Ethical and Humane Considerations

For studies involving living subjects, please see section, below, on Ethical and Humane Considerations and the information regarding mandatory clinical trial registration. All relevant attributes of the material forming the subject of the research should be provided. Experimental methodology should be concisely and appropriately explained. Commercially produced materials, devices, software, etc. must be followed by name of manufacturer and location. Statistical methods should be clearly specified. Manuscripts reporting human studies should include evidence that study was ethically conducted in accordance with Declaration of Helsinki*.

* A statement of ethical principles for medical research involving human subjects, including research on identifiable human material and data


This section should succinctly state the results without any lengthy discussion or interpretation of individual data. Data should be presented using tables, illustrations and graphs. Data in table or illustration form should be referenced in the text, not repeated (e.g. detailed information should not be given in text and tables). Statistical tests should be clearly defined and statistical significance should be shown in both figures and tables with the help of superscripts such as a, b, c, rather than *, ¶, # or other nonsequential symbols.


The discussion should focus on the new and important findings of the study. The observations should be related to other relevant studies in a logical sequence. It should summarize, but not repeat the Results. The Discussion should end with a summary of the data and conclusions. The conclusions should be linked with the aims and objectives of the study and should clearly state whether the objective was achieved. Limitations of the study should also be mentioned.


In academic writing, a well-crafted conclusion can provide the final word on the value of your analysis, research, or paper.


Acknowledgment of the source of any funding for the research associated with the article should be listed here along with a statement that the research was approved by an appropriate human subject's research committee when appropriate. An additional acknowledgement of support provided by other individuals, organizations, institutions is left to the discretion of the author.

Manufacturer Name

Please provide the name of manufacturer with its complete city and country name of all products used in research.

Patient Consent Form

Whenever the photographs/figures of a patient is used in the article, the author has to provide a signed consent form from the patient stating that the patient is permitting the author to use his figures in the article and will not have any objection to it in the future.

You can download Patient Consent Form and submit it along with the manuscript while submitting the article on the website of the journal.


Bibliography should list references in order of their appearance in the text (not alphabetically) and should follow PubMed Central guidelines along with Vancouver Style. Visit the National Center for Biotechnology Information (NCBI) website and search for specific reference citations under the section “Fully-Tagged Citations”. Point 2.3 needs to be followed. All references must be cited in the text in superscript. The examples of the references have been mentioned below:


  1. Ellis E III, McNamara JA Jr. Components of adult Class III malocclusion. J Oral MaxillofacSurg 1984;42:295-305.
  2. Guyer EC, Ellis EE III, McNamara JA Jr, Behrents RG. Components of class III malocclusion in juveniles and adolescents. Angle Orthod 1986;56:7-30.
  3. Baik HS. Clinical results of the maxillary protraction in Korean children. Am J OrthodDentofacialOrthop 1995;108:583-92.
  4. Kapust AJ, Sinclair PM, Turley PK. Cephalometric effects of facemask/expansion therapy in Class III children: a comparison of three age groups. Am J OrthodDentofacialOrthop 1998;113:204-212.


AL-Harbi SA, Farsi N. Microleakage of Ormocer-based restorative material in primary teeth: an in vivo study [abstract]. J ClinPediatr Dent 2007;32(1):13-18.

Authored Book

McDonalds RE, Avery DR, Dean JA. Dentistry for child and Adolescent. 7th ed. St Louis: CV Mosby; 2000;415-424.

Article in an Edited Book with Volume

Frazer JE. The skull: General account. In: Breathnaach AS, editor. Anatomy of the human skeleton. 6th ed. London: J and A Churchill Ltd; 1965;(2): p. 161-181.

Online reference

Prasanthi LK. A study to determine the effectiveness of snake and ladder game on common ailments' among primary school children of a selected school, Bengaluru 2008. RGUHS.

Available at: N024 11978.doc.


Lawrence, Ruth A. A review of the medical benefits and contraindications to breastfeeding in the United States [Internet]. Arlington (VA): National Center for Education in Maternal and Child Health; 1997 Oct [cited 2000 Apr 24]. p. 40. Available from:

Place the number of the references at the end of the sentence as superscript to which the reference is related. Use commas to separate multiple reference numbers. For example:

"Bond strength of composite resin to dentin is influenced by the presence of a smear layer.4,5,8-15

If more than one reference is contained in a sentence, then number the reference immediately following the text that refers to the reference. For example:

“Bailey2 found that 46% showed signs of metastasis while Varner3 found only 28%.”


Photographs must be in color; in focus, free of distracting artifacts and consistent in exposure. Place any required labels or arrows on images prior to uploading. Images must be at least 600 by 450 pixels (proportional height) in size when in landscape orientation with a resolution of at least 300 pixels per inch. Graphs should be approximately 500 pixels wide so that all labeling can be read with data points clearly visible. Substantially larger images must be avoided to prevent file transmission and electronic manuscript processing errors. Radiographs, drawings, and graphs can be in black and white but color images are preferred.

File names for images must be clearly labeled according to the order in which they appear, (Fig. 1, Fig. 02 and Figs 1 and 2 or Figs 1-5 etc in brackets and in running sentence, it should be Figure 1 says that...). Images can only be submitted in TIFF, PSD, PNG, and JPEG file formats. If images are produced in PowerPoint, then they must be saved as a JPEG file before uploading during the submission process.

All images are to be placed in numerical order following the reference list and accompanied by a legend describing the content of the image as follows:

Fig. 1: Frequency distribution as per knowledge regarding female condoms

Call outs (citation) must be placed in the body of the manuscript to indicate where an image is to be located. Example:
“Figure 3 depicts the knowledge about female condoms among them. Only 17 women had heard about STD and/ or HIV and that use of male or female condoms can prevent their transmission. By occupation, 46 women were housewives, two were teachers, two farm laborers and 50 sex workers.”


Tables are placed in numerical order at the end of the manuscript following the list of figures. A legend is to accompany all tables and call outs are to be placed in the body of the text to indicate where the table is to be located in the article.

The tables function in Microsoft Word is to be used to create data tables rather than using columns of tabbed information.

“Age distribution of women in the study is shown in Table 1. Mean age of the study population was 26.86 years with a standard deviation of 4.24 years. The minimum age was 20 years, and the maximum was 45 years”

Table 1: Age distribution of women


Once all of the preparation is complete and you have all of the information and files ready for submission, please go to the Homepage and register as an author through our New Author registration. Once you are registered on the web site, you will be sent a username and password to the provided e-mail address. Using the same, you will login into the journal’s web site and select Author.

After logging into author’s account, follow the steps for submission available under Manual for Manuscript Submission. Once the submission is completed, you will get a system generated ID for eg. JPJ1296170815. Using this ID you can track the status of your manuscript from submission till publication

Personal Assistance

If you need any assistance regarding the submission of your manuscript at our Scripter’s Zone (electronic submission portal), you may please contact at 


Once the article is accepted, a confirmation mail will be sent to the corresponding author. After about 2-4 weeks post acceptance, the author(s) may write at in order to know the issue placement. A galley proof of the article will be sent to the corresponding author for necessary changes just before the issue is to be published.

Online Proof correction

Once the galley proof of the accepted article is ready, it will be then sent to the Corresponding author. The environment is similar to MS Word: in addition to editing text, you can also comment on figures/tables and have to answer to the queries provided in the query form that will be sent along with the pdf proof. Web-based proofing provides a faster and less error-prone process by allowing you to directly type your corrections, eliminating the potential introduction of errors. 

Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying. Proofs must be checked carefully within 48 to 72 hours of receipt, as requested in the cover letter accompanying the page proofs. 

Conflict of Interest 

All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations that could inappropriately influence, or be perceived to influence, their work. 

Role of the funding source 

You are requested to identify provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.


Reprints of articles can be obtained on special request by paying a nominal amount. Please write an e-mail to Tushar Nanda at for the same.

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